Senior Manager; Product and Implementation
Job Purpose
👉The Officer will oversee quality assurance, quality control, and customer service regarding the invoicing process; ensure adherence to proper invoicing procedures; and interpret and clarify invoicing policies.👉To make sure invoices are accurate and paid on time. Review the invoices received, ensuring they are accurate, circulate for sign-off and then routing them to the Finance department to be paid. Should be able to coordinate with the vendors/Service providers, check invoices, if there are any errors or discrepancies in the invoices, the officer is responsible for resolving those problems.
👉To set and track payment reminders. Besides handling vendor invoices, the incumbent should manage invoicing procedures for all units, coordinate with the vendors/Service providers, check invoices, and undertake thorough check of pending invoices before processing the payments.
Responsibilities:
👉Create and maintaining Check Requests
👉Check purchase order (PO) number before processing of invoices
👉Keep a track of slow approvals
👉Responsible for maintaining a proper invoice database.
👉Verify invoice approval
👉Communicate with vendors throughout the payment process
👉Handle payment queries
👉File contracts in the Shared folder
👉Reporting issues or irregularities to the department's management
👉Preparing weekly & monthly reports and updating the invoice tracker.
👉Support the records management unit, coordination across the network
👉Check purchase order (PO) number before processing of invoices
👉Keep a track of slow approvals
👉Responsible for maintaining a proper invoice database.
👉Verify invoice approval
👉Communicate with vendors throughout the payment process
👉Handle payment queries
👉File contracts in the Shared folder
👉Reporting issues or irregularities to the department's management
👉Preparing weekly & monthly reports and updating the invoice tracker.
👉Support the records management unit, coordination across the network
Knowledge and Skills:
👉Knowledgeable and proficient use of Microsoft office programs especially Excel
👉Excellent verbal and written communication skills
👉Excellent interpersonal and customer service skills
👉Excellent mathematics and problem-solving skills.
👉Ability to consistently meet deadlines and to work well under pressure.
👉Excellent organizational skills and attention to detail.
👉Ability to handle customer queries calmly.
👉Ability to work independently and as part of a team.
👉Any other role assigned by management👉Excellent verbal and written communication skills
👉Excellent interpersonal and customer service skills
👉Excellent mathematics and problem-solving skills.
👉Ability to consistently meet deadlines and to work well under pressure.
👉Excellent organizational skills and attention to detail.
👉Ability to handle customer queries calmly.
👉Ability to work independently and as part of a team.
Qualifications and Experience:
👉Bachelor's degree or its equivalent in Administration or related field
👉At least 2 years working experience in a similar role
👉Experience as an invoice clerk or in general accounting is preferred.
👉At least 2 years working experience in a similar role
👉Experience as an invoice clerk or in general accounting is preferred.
Experience: 2 Years
Job opening date: 16-Mar-2022
Job closing date: 31-Mar-2022
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